Volunteer Meeting Volunteer meeting to assign, explain, and coordinate Timing: Short-term (7-7:15am) All Early A.M. Volunteers. Unless you otherwise told us you will be later we will expect you at 7 a.m. for the debriefing.
Volunteer Areas Signage Put up signs as directed by organizational team Timing: Short-term (7:15-8 a.m.)
Reg/Check-In Check folks in via EventBrite app on your phone, give directions below, answer questions. Timing: At least five 8-9 a.m. and at least three 9am-4pm All hands on deck from 8-9 a.m. please.
Speakers & Sessions Responsible for checking in with the speakers, make sure they know where they need to be and when, make sure they have what they need for their presentation (coordinate with room prep volunteers) throughout the day Timing : Ongoing throughout the day as needed Will need 5 to volunteer for Tech helpers for beginning of sessions.
Sponsors/Career Fair Responsible for sponsor table set-up and making sure any sponsor representatives have what they need throughout the day. Timing: Ongoing throughout the day as needed
Room Prep Check that rooms scheduled for sessions are unlocked and have any requested equipment (will provide a list) for each session. Timing: Just before each session throughout the day
Team Organizational team's go-to volunteers for whatever they need throughout the day Timing: Ongoing throughout the day as needed
T-Shirts, Google, & Raffle Area Separate table for t-shirts so we can keep registration moving. We only have around 200 tickets/wristbands for the Google After-Party for the first 200 attendees that check-in.
Read Before You Go: Volunteer Duties
Download Eventbrite Organizer app- We will use this to check everyone in. (Instructions above)
Registration should be split up by last name.
Submitting and voting for session topics ends when the morning keynote, starts in auditorium.
Welcome guests! "Thank you for coming to ProductCamp!"
“Did you register?”
If Yes > Check them in on Eventbrite with your phone.
If No > We should be able to accept walk-ins for the event. If they are a walk-in, use “Walkin” code and Register on the Eventbrite link through pghpcamp.com’s home page. (We still need their name and data for accurate registration data.)
“Are you planning on submitting a session topic?”
If Yes >Make sure to do that first, because submissions close when the first keynote speaker starts in the auditorium.
“Use these 3-4 stickers to vote for session topics”
Show them where the 3-4 dot stickers will be so they know that’s a “to-do” right away. The voting dots are placed in behind their nametag.
Explain if they look confused. ProductCamp is an unconference and attendees vote on all the sessions they want to hear.
Tell them where the voting is.
Tell them to stay all day for raffle prizes- ticket in the bag (must be present to win!) They are announced at the end of PCamp.
The Google After party is limited to the first 200 registrants who check-in. Wristband is required and should be given to the first 200 attendees who come through the door for registration.
Career Fair is the Sponsor Area. Sponsor Area is the Career Fair. They are one in the same. All companies interested in the career fair and hiring are marked with a balloon. If they opted to share their info with companies hiring the recruiters will have that info.