Please find the volunteer info for 2022 ProductCamp below:
Two-Days Before ProductCamp
Thank you again for volunteering!!!
P.S. There will be wifi available at the conference, if anyone asks there are slips around with the password on it & it is below.
Two-Days Before ProductCamp
- We need volunteers to setup nametags and lanyards on March 31. We are looking at maybe doing this at a location at CMU.
- Setup at DSG HQ April 1
- Meet at 7 a.m. at DSG HQ main entrance, by registration desk.
- Please download the Eventbrite Organizer app now to help us through the Check-In process Saturday a.m. (Instructions below.)
- Dress code is casual and we should have a t-shirt for you in your size.
- Please bring your smartphone or other device to help us check-in attendees.
- Review the different areas below. We would ideally like as many volunteers for registration. (There is a lot of good chaos for an unconference!)
Thank you again for volunteering!!!
P.S. There will be wifi available at the conference, if anyone asks there are slips around with the password on it & it is below.
Volunteer Meeting
Volunteer meeting to assign, explain, and coordinate
Timing: Short-term (7-7:15am)
All Early A.M. Volunteers. Unless you otherwise told us you will be later we will expect you at 7 a.m. for the debriefing.
Volunteer Areas
Signage
Put up signs as directed by organizational team
Timing: Short-term (7:15-8 a.m.)
Reg/Check-In
Check folks in via EventBrite app on your phone, give directions below, answer questions.
Timing: At least five 8-9 a.m. and at least three 9am-4pm
All hands on deck from 8-9 a.m. please.
Speakers & Sessions
Responsible for checking in with the speakers, make sure they know where they need to be and when, make sure they have what they need for their presentation (coordinate with room prep volunteers) throughout the day
Timing : Ongoing throughout the day as needed
Will need 5 to volunteer for Tech helpers for beginning of sessions.
Sponsors/Career Fair
Responsible for sponsor table set-up and making sure any sponsor representatives have what they need throughout the day.
Timing: Ongoing throughout the day as needed
Room Prep
Check that rooms scheduled for sessions are unlocked and have any requested equipment (will provide a list) for each session.
Timing: Just before each session throughout the day
Team
Organizational team's go-to volunteers for whatever they need throughout the day
Timing: Ongoing throughout the day as needed
T-Shirts, Google, & Raffle Area
Separate table for t-shirts so we can keep registration moving. We only have around 200 tickets/wristbands for the Google After-Party for the first 200 attendees that check-in.
Volunteer meeting to assign, explain, and coordinate
Timing: Short-term (7-7:15am)
All Early A.M. Volunteers. Unless you otherwise told us you will be later we will expect you at 7 a.m. for the debriefing.
Volunteer Areas
Signage
Put up signs as directed by organizational team
Timing: Short-term (7:15-8 a.m.)
Reg/Check-In
Check folks in via EventBrite app on your phone, give directions below, answer questions.
Timing: At least five 8-9 a.m. and at least three 9am-4pm
All hands on deck from 8-9 a.m. please.
Speakers & Sessions
Responsible for checking in with the speakers, make sure they know where they need to be and when, make sure they have what they need for their presentation (coordinate with room prep volunteers) throughout the day
Timing : Ongoing throughout the day as needed
Will need 5 to volunteer for Tech helpers for beginning of sessions.
Sponsors/Career Fair
Responsible for sponsor table set-up and making sure any sponsor representatives have what they need throughout the day.
Timing: Ongoing throughout the day as needed
Room Prep
Check that rooms scheduled for sessions are unlocked and have any requested equipment (will provide a list) for each session.
Timing: Just before each session throughout the day
Team
Organizational team's go-to volunteers for whatever they need throughout the day
Timing: Ongoing throughout the day as needed
T-Shirts, Google, & Raffle Area
Separate table for t-shirts so we can keep registration moving. We only have around 200 tickets/wristbands for the Google After-Party for the first 200 attendees that check-in.
Read Before You Go: Volunteer Duties
Registration Guidelines
- Download Eventbrite Organizer app- We will use this to check everyone in. (Instructions above)
- Registration should be split up by last name.
- Submitting and voting for session topics ends when the morning keynote, starts in auditorium.
Registration Guidelines
- Welcome guests! "Thank you for coming to ProductCamp!"
- “Did you register?”
- If Yes > Check them in on Eventbrite with your phone.
- If No > We should be able to accept walk-ins for the event. If they are a walk-in, use “Walkin” code and Register on the Eventbrite link through pghpcamp.com’s home page. (We still need their name and data for accurate registration data.)
- If Yes > Check them in on Eventbrite with your phone.
- “Are you planning on submitting a session topic?”
- If Yes >Make sure to do that first, because submissions close when the first keynote speaker starts in the auditorium.
- If Yes >Make sure to do that first, because submissions close when the first keynote speaker starts in the auditorium.
- “Use these 3-4 stickers to vote for session topics”
- Show them where the 3-4 dot stickers will be so they know that’s a “to-do” right away. The voting dots are placed in behind their nametag.
- Explain if they look confused. ProductCamp is an unconference and attendees vote on all the sessions they want to hear.
- Tell them where the voting is.
- Tell them to stay all day for raffle prizes- ticket in the bag (must be present to win!) They are announced at the end of PCamp.
- The Google After party is limited to the first 200 registrants who check-in. Wristband is required and should be given to the first 200 attendees who come through the door for registration.
- Career Fair is the Sponsor Area. Sponsor Area is the Career Fair. They are one in the same. All companies interested in the career fair and hiring are marked with a balloon. If they opted to share their info with companies hiring the recruiters will have that info.
